Customer Relationship Management

How to Build and Manage Your School's Online Reputation

May 10, 2020

Unless you're under the age of 12 or don't own a device that lets you Google, it's likely you performed online research before making your last purchase. "Is the new Apple Watch actually any different to the last model?" "Are poodles hypoallergenic?" "What's the best fridge I can buy for under $1,000?" 

When it comes to choosing a school for their kids, parents are no different. While your in-school experience (like your facility tours) might be amazing, it’s usually not the first touchpoint you’ll have with potential students and their parents. Most of the time, they will have a wealth of information about your school (and an opinion to match) before they even step foot on school grounds. And in times like these, when parents can't visit schools in person, having a sterling online presence is even more important.

So how do you make sure that your school’s reputation not only precedes you online, but does so in a way that encourages local parents to enroll their child — without even visiting your school?

 

Social Media Pillar Page v1-01

 

Be proactive 

There’s a difference between taking a proactive and a reactive approach when it comes to managing your school’s reputation.

Schools that take a reactive approach respond to matters (whether it be an event, a post, or an article) as they happen.

Schools that take a proactive approach plan ahead. They are strategic about the message they convey, and to whom it is directed.

Being reactive allows your audience to draw their own conclusions about you. While everyone is (of course) free to form their own opinions, your audience should never be left to “fill in the gaps” about what your school stands for and the culture of your school.

On the other hand, you can be proactive by:

 

Understand the concept of 'social proof'

Social proof is a psychological phenomenon where people copy the actions of others in the hopes that it will result in them performing the correct behaviour for a given situation. From a marketing perspective, this means that people are more likely to engage in your product or service if other people give it the thumbs up — through positive online reviews, ratings, recommendations and so on.

So get in touch with current students, as well as alumni and their parents and see if you can muster up a few quotes or student stories that you can show off online. People respond to positivity, especially when it’s not self-proclaimed!

 

For more information about social proof, check out our post

What is Social Proof, and How Do You Use It?

 

Be prepared for negativity

While the idea of building a sterling reputation sounds good, sometimes unforeseeable events can happen, and you need to be prepared for when things go pear-shaped.

Before you get started building your online strategy, you should have a policy in place about your expectations for behaviour and interactions, and a plan for what happens when people overstep. 'Overstepping' could be anything from abusive language, threatening behaviour, instigating negativity, or disclosing information publicly that should not be shared.

To prevent it effectively, you must first make your expectations known. Clearly state your online communications policy for all users, and educate your moderators on what’s okay, what isn’t, and how to handle situations swiftly and effectively. And on that note...

 

Be a good human 

Sounds simple, doesn’t it? But when a disgruntled former student decides to post negative or nasty comments on your online platform, people are going to be looking to see how you handle it. The lesson? Answer every question or comment with grace, even when it’s hard.

Rising above and remaining professional, courteous and kind says a lot more about you than any negative comment can, and builds the trust and honest connection that parents want to see from the institution in line to educate their children. You have full control over your image online, but only if you stand up and take control of it. Want people to know about how well your school has adapted to online learning? Share some photos on social media. Proud of a previous student getting a prestigious university scholarship? Tag them and sing their praises.

Take what you know about the kind of school that you are, and show it to the people that need to see it the most: the parents.

 

If you’re starting to think about the benefits of an online presence that truly reflects the heart and soul of your school, reach out. Digistorm specializes in custom school website design and apps for schools to make sure that every touchpoint you have with future students and their parents are positive ones.