Admissions

Legal Considerations For Enrolling Special Needs Students

April 13, 2021

Ben FoleyWelcome to the second post in our series written by Ben Foley, Special Counsel, Education, and Workplace Law. In this post, Ben shares some key legal considerations for enrolling students with special needs. A quick disclaimer! This is not legal advice. Please ensure that you obtain legal advice before relying on any of the information contained in this post.

 

When it comes to diversity, we’ve seen a positive change over the past 20 years — especially in school enrolment applications. Visit any school website and you’re likely to see that many openly advocate their support and inclusion for all students. Now, more than ever before, schools are going to great lengths to accommodate a variety of students, including those with special needs. 

At the end of 2020, the Disability Royal Commission released an Interim Report, which delved into an array of topics, but of special interest for the education sector was its section on ‘gatekeeping practices.’ These practices are when a school informally discourages a student with a disability from enrolling, under the advice that the student might be ‘more suited to another school’ that’s better able to cater to the students’ special needs. 

In the majority of cases, gatekeeping practices would be unlawful, as schools fail to meet their obligations to sufficiently determine what ‘reasonable adjustments’ can be made to meet the student’s needs. In short, gatekeeping practices place a school at a greater risk of discrimination complaints. Below, we’ll take a look at the current disability standards for education, the expectation for schools to consult and make ‘reasonable adjustments,’ and what it means to claim ‘unjustifiable hardship’ to meet these requirements. 

 

What are the disability standards for education? 

The Disability Standards for Education 2005 (Standards) are designed to ensure that all students with a disability are able to access and participate in education on the same basis as others. This applies to: 

  • admission or enrolment in an institution;
  • participation in courses or programs; and 
  • use of facilities and services

Under the Standards, there are three main types of obligations that must be met. You're required to: 

  • consult; 
  • make reasonable adjustments; and
  • eliminate harassment and victimisation

 

Consulting and ‘reasonable adjustments’

Prior to determining what reasonable adjustments a school should consider, your team must consult with the child’s family, which is best approached as a ‘team effort’. Taking this approach is not only the right thing to do but highlights your school’s support for children with special needs. During the consultation process, it’s essential to gather as much information as possible about the child’s needs so that your team is able to determine what reasonable adjustments are required. What reasonable adjustments are required depend on each particular circumstance however they could involve:

  • curriculum modification
  • additional aide support
  • additional teacher training
  • alterations or additions to facilities
  • modifications to classrooms

In some cases, determining reasonable adjustments might mean liaising with medical experts or other specialists and professionals who are able to provide valuable insight into the students’ needs. A quick word of caution: be careful of preconceived notions about a child’s special needs, always keep an open mind and seek clarification from the experts when in doubt. 

 

Defining unjustifiable hardship

In some unfortunate circumstances, making the required adjustments to accommodate a student with special needs may be too tricky for your school.  In these situations, relevant discrimination laws allow a school to raise a defence to a discrimination claim known as ‘unjustifiable hardship’.  That is, making the required changes may place your school in a position of hardship that’s ‘unjustifiable.’

The defence of unjustifiable hardship is an assessment of what is fair and reasonable in the circumstances and it is up to the person or entity (in this case, your school) to prove that you’ll be put to unjustifiable hardship by implementing the reasonable adjustments. In the past, Commissions have indicated that it is reasonable for schools to endure some hardship in accepting the enrolment of students with special needs. The Disability Discrimination Act 1992 (Cth) defines ‘unjustifiable hardship’ and makes it clear that “all relevant circumstances of the particular case must be taken into account”.  Importantly for schools, part of these circumstances include:

  • the financial circumstances, and the estimated amount of expenditure required to be made by the school; and
  • the availability of financial and other assistance to the school.

So, if for example, a school has undergone some recent significant capital works projects such as the construction of a new Science Centre or Performing Arts Building or it can access some external funding to assist a student with a disability, then it may be very difficult to argue that making reasonable adjustments to accommodate the student would cause the school unjustifiable hardship.  

 

Key takeaways

When enrolling students with special needs, it’s essential that a school works with the family in a ‘team’ like approach. Despite the best intentions, this can be a tricky topic to navigate, so always feel confident in asking for external assistance if need be. In summary though, when enrolling students with special needs:

  • Put students first by providing them with equal access and opportunities
  • Consult, consult, consult! 
  • Work collaboratively with the family and external experts
  • Be prepared: have a comprehensive school policy in place on enrolling students with special needs.
  • Avoid practising gatekeeping under any circumstances

 

If you're interested in learning more about enrolling students with special needs to reach out to the team at Clifford Gouldson Lawyers for advice.